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Assistant Director for Admissions and Special Events

The Baltimore Leadership School for Young Women (BLSYW) is looking for a dynamic and experienced professional for the role of Assistant Director of Admissions and Special Events (ADASE). The ADASE will report to the Sr. Director of External Affairs and is responsible for coordinating and carrying out all Admissions duties, including attending and planning events, visiting local schools, and introducing BLSYW to prospective families and students. The ideal candidate will have strong people and presentation skills, good phone manners, ability to communicate effectively with all ages, and have excellent follow through. The ADASE will also be responsible for all BLSYW events, including Signature Events (those unique to BLSYW and involving external audiences) as well as several other school-wide events (i.e. graduation, prom, convocation, etc.)  

This is a full-time, on-site position that will include nights and weekends. There is some remote work flexibility.   

Work Schedule:                Monday – Friday, 8am – 4:30pm  

Targeted Salary:                $65K – 75K

• 75,000 for 8-10 years of related professional work experience

• 70,000 for 5-7 years of related professional work experience

• 65,000 for 2-4 years of related professional work experience

 PRIMARY RESPONSIBILITIES

Admissions

• Ensure that the school’s admissions process remains in compliance with Baltimore City Public Schools charter admissions guidelines and COMAR regulations 

• Recruit new middle and high school applicants in alignment with the school’s mission, capacity and budgetary needs 

• Identify a diverse student recruitment pipeline to ensure that students from all zip codes have access to the BLSYW admissions process

• Eliminate the barriers to the BLSYW admissions process to ensure that all prospective families have access to the application 

• Organize and facilitate annual admissions presentations at local schools and community-based organizations 

• Facilitate lotteries to admit new students in alignment with district lottery compliance regulations 

• Manage key enrollment retention efforts and events for current and prospective families

• Maintain a virtual-recruitment model to engage new students and families

• Maintain ongoing oral and written communication with prospective and current families about school events

• Serve as a point-of-contact for stakeholders interested in receiving information about the school and Admissions process

• Serve as the liaison for families navigating the district’s Middle and High School Choice

• Serve as the direct Supervisor for BLSYW Admissions Intern 

Special Events Management -Plan and execute special events at BLSYW, including, but not limited to:

• Signature Events (events that only happen at BLSYW and serve an external audience; some of these events occur in collaboration with other departments) including but not limited to Founders Day, Back to School BBQ, Winter Convocation/Showcase, Cool Women Hot Jobs, BLSYW Boss Day, Whole Girl Wellness Fair, College Signing Day, and Graduation

• Admission Events: Open Houses/Tours for students, families, and feeder school staff and Accepted Student Event

• School Events: Donor Open Houses, BLSYW Ball, State of the Grade, 8th Grade Step Up, May Arts Night, Prom, EmPower Breakfast Program Management/Coordination

• Work directly with event consultant project managers to establish meeting schedules, site visits, and other logistical details

• Oversee logistics for Breakfast films, including three honoree films and one showcase film

• Coordinate and manage student virtual roundtables to choose participants for Breakfast program and filming

• Accompany students to honoree filming locations

• Coordinate filming dates in conjunction with school calendar and leadership

• Manage all aspects of the donor communication post-events including social media posts and follow-up emails

• Manage all components of the Annual Donor Open House events (twice per year) including logistics of the event (invitation creation and distribution, menu selection, placing orders, tracking RSVPs, nametags, etc.) 

Additional Responsibilities

• Manage all administrative duties for the Development Office including, but not limited to, coordinating logistics for meetings, placing office supply orders, working with vendors, creating agendas, and ensuring the Director of Development has the support needed to perform duties

• Additional duties as assigned

 SKILLS, KNOWLEDGE AND ABILITIES REQUIRED

• Commitment to the organization’s mission, vision and values and the belief that all students can and will receive a college preparatory education 

• Experience working in an urban school environment (preferred not required)

• Minimum of two years of related event experience required

• Self-Starter with an Entrepreneurial Spirit. Ability to perform work-related responsibilities with minimal supervision and direction

• Strong organizational and interpersonal skills. Demonstrated ability to manage and prioritize multiple projects with competing priorities and deadlines

• Professional maturity. The ability to manage time sensitive information and maintain confidentiality

• Professional demeanor and presentation. Possesses a high degree of integrity through work ethic, personal accountability, professional image, and ethical behavior

• Excellent writing, editorial, and verbal communication skills

• Strong interpersonal skills. Ability to work collaboratively and effectively as part of a team

• Experience working with broadly diverse groups of constituents such as donors, Trustees, teachers, school administration/leadership, students, and alumnae preferred

• Strong computer literacy skills with the ability to learn new software, as well as familiarity with Microsoft Office Suite and Canva (or similar software)

• Sound judgment and decision-making skills

• Demonstrated ability to be diplomatic and manage ambiguity

• Ability to work in a dynamic, fast-paced environment

• Ability to travel and work occasional evening or weekend hours

• Commitment to the organization’s mission, vision, and values

 EDUCATION REQUIRED

• Bachelor's degree required or equivalent work experience.  Additional education is a plus.

 WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This position routinely uses standard office equipment such as computers, laptops and smartphones.  The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job:

• Prolonged periods of time using a computer

• Ability to maintain concentration and work performance with frequent disruptions

• Ability to lift up to 20 pounds of office supplies or materials

• The work environment may become noisy at times and requires the ability to concentrate and maintain productivity

• Ability to work in a fast-paced work environment

• While performing this job the employee is occasionally required to stand, walk, sit, use hands and fingers, handle or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, talk or hear

• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus

 EMPLOYMENT CONDITIONS

Continued employment is subject to the successful completion of background check and fingerprinting process. This is primarily an in-person position with some flexibility for remote work.

 TO APPLY

Candidates may submit a cover letter and resume to recruitment@blsyw.org.  BLSYW is an equal opportunity employer/m/f/disability/vet.